Outdoor vinyl, weeded, costed and out the door

Keepsel is inventory and production software for decal makers. Track outdoor vinyl and transfer tape by the foot, cost every size from what it actually cuts, and quote custom decals, one-offs to fleet orders, from numbers you trust.

Start free for 30 days See how it works

Try free for 30 days, with 25 Suli messages once you confirm your email (all of Suli from Maker). No card.

A decal in Keepsel

Product

Car Window Decal (5 in)

SKU DECAL-WIN-5

Material

Outdoor Vinyl

tracked in ft · Vinyl

Supplier

Vinyl & Print Supply

Variations, from Maker

Size, Color

Built around how decal makers actually work

A roll of 651 is a hundred different jobs
The same roll cuts 3-inch stickers and 18-inch windshield banners. Footage-based recipes mean every size carries its true share of the roll's cost.
Weeding waste isn't free
Intricate designs leave half the vinyl on the weeding table. A per-design waste allowance keeps delicate cuts priced like the material hogs they are.
Transfer tape rides along on every job
Every decal ships wearing a layer of transfer tape you paid for. It's a small cost that compounds across hundreds of decals: put it in the recipe and stop donating it.
Custom quotes, from one-off to fleet
A customer wants 40 door logos for their work trucks. Size-based recipes give you the materials and waste per decal, and from the Maker plan your time too, so the quote scales from real numbers.

Worked example

Car Window Decal (5 in), costed line by line

This is the math Keepsel does for every product you make: every line from its recipe, updated whenever a material's price changes.

Custom and fleet quotes scale from this same recipe: 40 decals is 40× the materials plus your setup time, not a guess.

Car Window Decal (5 in)

Outdoor vinyl (incl. weeding waste): $0.42
Transfer tape: $0.18
Application card + sleeve: $0.15

True cost: $0.75
Suggested price: $6.00
Margin: 88%

Track everything that goes into a decal

From raw materials to the finished piece, Keepsel keeps decal makers on top of:

vinyl by the foot
transfer tape
laminate
backing paper
ink
packaging

A day in Keepsel, for decal makers

Step 1

Load rolls as footage

Each vinyl color and finish tracked by the foot, with transfer tape and application tools alongside.

Step 2

Recipe each decal size

A 5-inch decal consumes its inches of vinyl and tape plus a waste share, so cost scales with size honestly.

Step 3

Cut, weed and log the run

From the Maker plan, a work order for a 40-decal fleet job draws down the roll and adds 40 finished decals to stock (work orders up to 10 a month on Maker as a trial and 100 on Team, unlimited on Business and Enterprise).

Step 4

Reorder the workhorse colors

From the Maker plan, low-stock alerts on black, white and your shop's staple colors, at the levels you set, fire before the plotter goes idle.

Questions decal makers ask

How do I price vinyl decals?

Cost the vinyl the size actually uses (waste included), transfer tape and packaging, then price by size tier with labor on top. Simple 5-inch decals commonly sell at $5–$8 against well under a dollar in materials; the margin funds the weeding time.

How do I track vinyl rolls across colors and finishes?

Each color and finish is its own material in feet, with the footage you have on hand. From the Maker plan, work orders draw footage down per job, so you can see that matte black is nearly out while the neon nobody orders sits at 40 feet, and buy accordingly.

How should I quote a bulk decal order?

Scale the per-decal recipe and add setup once: materials × quantity + design and weeding time. Because waste is already in the recipe, a 100-decal quote stays profitable even when the design weeds ugly.

Do outdoor and indoor vinyl need separate tracking?

Yes: they're different materials at different prices with different jobs. Tracking 651-style outdoor and 631-style indoor separately keeps both costs honest and prevents a permanent decal shipping on removable vinyl.

Can Keepsel handle both decals and other vinyl work?

Yes. Decals, shirt vinyl and craft projects can share the same roll materials, with each product's recipe using the rolls it really uses.

Keepsel for other crafts

Stickers Stationery Cricut Crafts Sublimation Print on Demand See all crafts →

Guides for decal makers

All guides

How to Price Vinyl Decals (From Singles to Fleet Orders)

A decal's cost scales with its size, and so should its price. Here's the per-size math, from a $6 single to a 40-decal fleet quote.

How to Manage Made-to-Order and Custom Inventory

Made-to-order frees you from holding finished stock, but custom work has its own inventory trap. Here's how to keep materials ready and orders on track.

How to Reduce Material Waste in Your Production

Every gram of wax, inch of vinyl, or scrap of fabric you waste is money you already paid for. Here's how to make your materials go further.

How to Price Custom and Commission Work

Custom work feels flattering, and it's quietly underpaid. One-offs take more time and more back-and-forth, so here's how to price them so they're actually worth it.

Run your decal business like a business

Know your true cost and margin and keep every material counted. Or try the free pricing calculator first.